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Frequently Asked Questions


HOTEL INFORMATION

Q: Where is the 2010 SMS Annual International Conference being held?

Q: Will I have to make a hotel guestroom reservation?

A: Yes, all conference attendees are responsible for making their own hotel reservations. SMS has contracted a room block at the Rome Marriott Park Hotel. Rooms are available for a special rate on a first-come, first-serve basis. We advise all attendees to make reservations early to secure a room with the special conference rate.

Q: How can I make hotel reservations for the SMS Rome Conference?

A: Reservations should be made directly with the Rome Marriott Park. You can make a reservation online or by calling: 39 06 658821 (reference the “Strategic Management Society block” to receive the conference rate).

Q: What is the deadline to reserve a guestroom?

A: Your reservation must be made by August 19, 2010 to receive the reduced room rate. Please note there are a limited number of guest rooms available through the SMS block, and could be exhausted before this date.

Q: What if the SMS room block is exhausted?

A: The conference hotel may make additional rooms available, but likely not at the special SMS conference rate. There are other hotels in the area where rooms may be available. We recommend making your arrangements early.



TRANSPORTATION INFORMATION

Q: How do I get to the conference hotel?

A:There are a variety of options.

Traveling from Local Airports to Hotel:

Rome/Leonardo Da Vinci/Fiumicino Airport – FCO:

  • Phone: 39 06 65951
  • Hotel direction: 6.8 miles NE
  • Limo Service: fee: 52.80 EUR (one way); reservation required
  • Airport Shuttle Service (on request): fee: 10.00 EUR (one way)
  • Estimated Taxi Fare: 35.00 EUR (one way)
  • Driving Directions:
    -Take the Highway from Fiumicino Airport to Rome
    -Exit on the G.R.A. following the directions to Aurelia and then again leave the G.R.A. at exit 31-33 following the sign 'Centro Direzionale Alitalia'
    -Then take the first turn to the right and follow the road until the Rome Marriott Park Hotel

Ciampino Airport - CIA:

  • Phone: 39 06 65951
  • Hotel direction: 11.8 miles W
  • Limo Service: Fee: 58.00 EUR (one way) reservation required
  • Taxi: Estimated fare: 55.00 EUR (one way)
  • Driving Directions:
    -Take the G.R.A. following the directions to Aurelia and then again leave the G.R.A. at exit 31-33 following the sign 'Centro Direzionale Alitalia'.
    -Then take the first turn to the right and follow the road until the Rome Marriott Park Hotel.


CONFERENCE REGISTRATION

Q: How can I register for the conference?

A: You must register through our online registration system. If you have not done so already, you will need to create a short profile to be a recognized user on our website before accessing the online registration.

Q: How can I pay the conference fee?

A: We offer a variety of payment methods

  • Online credit card: Payment on secure site (VISA, MasterCard, American Express, Discover).
  • Credit card via mail or fax: Complete the payment portion on the registration invoice and mail or fax the form to the SMS Executive Office.
  • Check: Mail copy of registration invoice with a check to the SMS Executive Office. Check must be drawn from a U.S bank.
  • Wire transfer: Wiring instructions can be found on the downloadable registration invoice. Please make all wiring fees payable by sender, and include your name in the transaction details.

Q: Can I register on-site at the conference?

A: Yes, on-site registration will be available each morning before the start of the program. The registration fees will be higher if you wait to register during the conference.

Q: When is my registration confirmed?

A: Your registration will be confirmed when SMS receives your conference fees. Until payment is received, your registration is pending.

Q: Do I receive a reduced rate as an SMS Member?

A: Yes, current SMS members receive a $100 reduction on their registration fee.

Q: Is there a special registration fee for students?

A: Yes, there is a Student Bundle that includes a reduced registration fee as well as two years of SMS membership.

Q: As a PhD Student, can I wait to register for the conference until after I find out if I am accepted to the PhD Workshop?

A: Not if you are a submitting author whose proposal has been accepted. You will be required to register by May 15, 2010 in order to secure a place in the program for your proposal. To finalize the conference program, we need to know that an author is definitely attending and presenting.

Q: What is your cancellation policy?

A: No refunds will be issued for cancellation of your registration, but you may transfer your registration to another person within your organization or to one of your co-authors before August 14, 2010. Click here for registration policies

Q: I am an international guest and will need an official Letter of Invitation to apply for my visa. How can I get this?

A: You can request an invitation letter by contacting the SMS Executive Office at sms@strategicmanagement.net

Please be aware that visa issuance is outside of our control and often requires considerable time and effort from you.

  • *Do you require a visa: U.S., Canadian, U.K., Irish, Australian, and New Zealand citizens with a valid passport don't need a visa to enter Italy if they don't expect to stay more than 90 days and don't expect to work there. Visa’s are also not required from travelers within the Schengen zone of the European Union.
  • **SMS cannot guarantee the issuance of a visa to enter Italy**


PRESENTATIONS

Q: What is a Paper Session?

A: A paper session is composed of 3 – 4 proposals that are presented sequentially by their author(s), with a short amount of time allotted for audience members to ask questions. Please click here for more information regarding a paper session.

Q: What is a Common Ground Session?

A: A common ground session is an interactive discussion between the author(s), audience members and a facilitator, centered around one common theme. Please click here for more information regarding a common ground session.

Q: What is the role of a Session Chair?

A: Each Paper Session has a Session Chair. This position is often filled by one of the authors of a proposal that is presenting in the session. The main responsibility is to introduce the presenters and to make sure that the session starts and stays on its time schedule. Please contact the SMS Executive Office if you are interested in volunteering for this role.

Q: What is the role of a Facilitator?

A: Each Common Ground Session has a Facilitator, who is typically a known scholar on the session topic and not one of the authors. Their responsibility is to encourage discussion among the presenters and the audience, as well as keep control of the flow to ensure that it remains closely related to the topic of the proposals. The facilitator should prepare for the session in advance by familiarizing themselves with the material that is to be presented.

Q: Can I switch my proposal to a different session format?

A: No. Apart from the initial selection of preferred session type, authors will not be able to influence the session type they are assigned to. Final decision for accepted proposals will be made by the Program Directors and is determined by topic and/or developmental status of the proposal.

Q: Can I influence the scheduling of my presentation?

A: No. We will schedule all sessions and they can be anytime on Monday, Tuesday, or Wednesday until noon. Unfortunately, we cannot accommodate special requests.

Q: How and when can I learn when my presentation is scheduled?

A: We will provide notification in July 2010 on the SMS conference website and will inform authors via email.

Q: What Audio Visual equipment will be available for presenters?

A: Presenters in Paper Sessions will have LCD projectors available, but will have to bring their own laptop computer. Authors participating in Common Ground Sessions will have access to flipcharts only. Overhead projectors will not be used in any sessions.

Q: Can I get a copy of the papers that will be presented?

A: All presenters will be invited to upload copies of their presentations and/or to our website. They will be available to conference attendees to download. For copies of the paper, please contact the author directly.



Strategic Management Society

Rome